A User's Guide to Evolution | ||
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The Evolution contact manager can handle all of the functions of an address book, phone book, or Rolodex. Of course, it's a lot easier to update Evolution than it is to change an actual paper book. Evolution also allows easy synchronization with hand-held and remote devices. Since Evolution supports most major network protocols, including LDAP, it can fit into almost any existing network.
Another advantage of the Evolution address book is its integration with the rest of the application. That means that when you look for someone's address, you can also see a history of appointments with that person. Or, you can get an e-mail with contact information in it and create a new address card on the spot. In addition, searches and folders and all work in the same way they do in the other components, so you don't have to learn another system for similar tasks.
This chapter will cover using the Evolution contact manager to organize any amount of contact information, share addresses over a network, and several ways to save time with everyday tasks. To learn about configuring the contact manager, see the section called Managing the Contact Manager in the chapter called Advanced Configuration.
To open up your address book, click on Contacts in the shortcut bar. The contact manager is illustrated in Figure 1. By default, the contact manager shows all your cards in alphabetical order, in a minicard format. You can select other views from the View menu, and adjust the width of the colums by clicking and dragging the grey column dividers.
The toolbar for the address book is quite simple:
Press New for a new contact.
Find brings up an in-depth search window.
Press Print to print one or more cards.
Delete deletes a selected card.
The last feature is Quick Search; to use it, just type in the name of the person you're looking for and hit Enter. Evolution will search through all the cards to find one that matches.
If there are no matches, the card display will be blank. To display all of your contacts, you can leave the Quick Search field blank, and press enter.
The rest of the contact manager is taken up by the display of your cards. You can view that display as a table or as a list of cards— switch views in the View menu — and move through them alphabetically with the buttons and the scrollbar at the right of the window.
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